Enter a worth that defines an area meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base location type for a record. The system will apply the build-up of GLOA and GLA changes to the base location type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area adjustment 1-5)
Enter user-defined codes from UDC table 15/AR that define changes to the base location type for gross leaseable occupied area (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)
Enter user-defined codes from UDC table 15/AR that specifies changes to the base location type for gross leaseable location (GLA).
Program ID
The system displays among the following worths:
P15142: Specifies that the system included the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.
Updating Gross Lease Occupancy Information
This area offers an overview of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing choices for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease occupied area (GLOA) and gross leasable location (GLA) for all systems in a structure or residential or commercial property for a specified period. You can provide the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to property owners who can provide the info to potential renters.
When you run the R15141 program, the system:
- Uses the dates gone into in the processing choices to figure out the amount of time, based on the lease dates, for which the estimations apply.
- Retrieves the GLOA value from the Lease Master Detail table (F15017).
- Retrieves the GLA value from the Area Master table (F1514).
- Retrieves GLOA and GLA adjustment worths from the Area Master table (F1514).
Processing choices allow you to define how the system carries out the estimations, along with whether the estimations should be carried out for all lease statuses and lease types. You can also run the program for specific building (company system) classification codes to determine tenancy for a group of structures (for instance, the occupancy on A-rated residential or commercial properties).
You can run and save multiple variations of the R15141 program. For circumstances, you can run the program utilizing location values from the very first of the month and then run the program again using area values from the end of the month. You can also run the R15141 program to acquire GLA and GLOA results for a defined location definition to make sure a more accurate denominator computation for share aspect denominator and occupant exemption guideline estimations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change location types specified in Area Definitions table (F15142) will be utilized to adjust the values for GLOA and GLA that are occupied in the F15141 table.
Note. You should run the Gross Lease Occupancy Refresh program (R15141) for cost participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs retrieve values from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing choices enable you to define the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the start date or the ending date that the system uses to calculate gross leasable locations (GLA) and gross lease occupied locations (GLOA), based upon the lease date.
3. Gross Lease Area Calculation Method
Specify a computation technique from UDC table 15/OM that determines the occupied location for an unit. Values are:
1: Select location values since the very first day of the month.
2: Select location values since the last day of the month.
3: Select location worths as of the 15th day of the month.
4: Select an average location for the month. (Average = Total occupied area/ Days in the month.)
4. Refresh Action
Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing option. The system will then re-calculate tenancy.
1: Delete just. The procedure will end after the system erases records from F15141.
Note. If you enter 1 in the Deletion Method processing choice, you should still enter an estimation approach and location definition to identify the records the systems selects for removal.
5. Deletion Method
Specify how records are chosen for deletion from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based on information selection, date variety, calculation technique, and area meaning worths in the processing alternatives.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the area meaning to utilize to determine the occupied area for a system.
The base area type is utilized to calculate unadjusted area worths for GLOA and GLA. If you get in change area types for GLOA and GLA, the system will use those area amounts to the unadjusted location worths for GLOA and GLA.
7. Include Committed as Occupied
Specify whether a system is occupied or uninhabited for the time duration from the commitment date to the lease begin date. Values are:
Blank: The unit is uninhabited.
1: The system is occupied.
Lease Status
Specify which leases to select for processing based on the lease status; utilize this processing choice in conjunction with the Lease Status 1 through Lease Status 10 processing alternatives. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that determine a lease status for the system to utilize when selecting leades for processing; utilize this processing alternative in combination with the Select/Omit Flag processing choice.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to include leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which leases to choose for processing based upon the lease type; use this processing option in conjunction with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to select or omit based upon the worth specified in the Select/Omit Flag processing choice.
12. Include Blank Lease Types in Select/Omit list
Specify whether to include leases with a blank lease type in the select/omit list. Values are:
Blank: Do not include.
1: Include.
1. Print Edit Report
Specify whether to and what kind of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are upgraded to the F15141 table.
2: Print records with warning messages only.
Revising Gross Lease Occupancy Information
This area offers an introduction of gross lease tenancy info and discusses how to revise gross lease tenancy info.
Understanding Gross Lease Occupancy Information
After you create tenancy data by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to evaluate the tenancy information. The results of the R15141 program reflect the changes to GLOA and GLA based upon the area definition.
On the Work with GLOA form, you can choose records to examine by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that summarize the shown records by residential or commercial property, building, or system. By allowing several choices, you can display GLOA (gross lease inhabited area), GLA (gross leasable location), and occupancy percentages. You can likewise select the overalls that appear. The system displays 12 months of tenancy info for the specified start date.
If you sum up records by system, you can revise the GLA or GLOA amounts as essential, and then lock the worths to avoid them from being updated in the future. The system offers 2 lock fields so that you can lock GLA, GLOA, or both. When you modify any info, consisting of lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Work with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
Review gross tenancy information and select records to modify.
Note. You can pick records to modify only when you summarize records by system.
